Office Managers are no longer there to make sure people wash their dishes after lunch, buy office supplies, or fix the broken printer. They are now essential for employee happiness, safety, retention, and more. The office manager creates a culture of engagement and an environment where people want to spend their time. That’s where a rockstar office manager becomes indispensable, someone who can cultivate the culture the company needs and steer the ship in the right direction as the company grows.

Job description:

• Maintenance of office, assets, equipment, resources
• Management of Mailing systems and needs
• Manage Supplies
• Manage office Bills
• Run Errands and Shopping
• Organise office operations and procedures
• Organising meetings and managing databases
• Booking transport and accommodation
• Organising company events and conferences
• Ordering stationery and IT equipment
• Coordinate with IT department on all office equipment
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Supervising and monitoring the work of administrative staff
• Processing invoices and managing office budgets
• Implementing and maintaining procedures/office administrative systems
• Organising induction programmes for new employees
• Ensuring that health and safety policies are up to date
• Attending meetings with senior management
• Assisting the organisation’s HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents.

Requirements and skills

• Time-management skills

• Research and analysis skills

• Computer and technology skills

• Strong attention to detail

• Analytical skills

• Leadership skills

• Budgeting

• Decision-making skills

• Initiative

• Conflict resolution

• Emotional intelligence

• Organised

• Flexibility and adaptability

• Communication negotiation and relationship-building skills

• Ability to multitask

• Organisational skills

• IT skills

• Problem-solving skills
• Industry-specific knowledge and experience
• Computer literacy
• Calm, polite, and professional behaviour
• Reliable and self-motivated
• General business knowledge
• High service orientation 
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• 3 years of experience in an administrative role
• Knowledge of administrative software packages
• Good interpersonal and time management skills
• Basic accounting skills
• Reliability and discretion: you will often learn of confidential matters.
• Prioritisation and delegation skills
• Business degree or related qualification